This is another business application from Sutisoft Inc that compliments the others and shouts the same message; why struggle with paper and spreadsheets when you can save time and money doing it all electronically?
The expenses app does all that you’d expect and has benefits for both employer and employee. General expense policy can be set as well as individual trip limits giving clear guidelines for staff.
For those out in the field recording expenses is easy and receipts can be scanned or emailed from a smartphone directly to the sutiexpense.com account. Once uploaded the system scans them and uses key information like merchant, amount and date to automatically populate the relevant fields. Users can then log in and enter further expense details where necessary at a later time. Credit card data can also be imported and then updated in the same way.
With all of this information accurately logged generating an expense report for approval is simple. Click to bring up a new blank report and enter the required details under the relevant categories and attach any receipts. Once completed a click of a button sends it off as an email to the designated approver.
The approver can drill down into individual items and see the detail and the receipts. The report will also alert him/her to any expense policy violations. Once the report is approved another simple click will send an alert to the member of staff concerned.
Sutiexpense easily integrates with existing accounting systems and can handle multi-currency transactions as well sales tax issues. Currency conversions happen automatically based on the prevailing rate on the day of the expense but this function can be overridden if necessary.
With great functions on a good looking interface there’s a lot going for it.
Generally speaking this app seems to have everything covered form a business expense angle and should help save time and money at both ends of the operation.