LessMeeting: Make your meetings matter

Wow! If the guy’s behind this one have got their sums right there is a serious amount of cash being paid to people annually for just sitting in meetings. It wouldn’t be such a worry if a high percentage of these meetings actually achieved something but if you’re like me and have attended scores of them in your career you’ll know how unlikely that is.

This app has all of the features you’ll need to plan meetings more effectively, manage them better once they’re in progress and deal with the follow-up actions expediently.

A good meeting can only be achieved if sufficient planning has gone into it and with this system you’ll be able to create detailed agendas as well as making use of pre-loaded templates. I particularly like the ability to set times for agenda items which are followed up by alarms if they overrun. Lessmeeting.com can also be directly integrated into Microsoft Outlook so you can get meetings into the diaries of everyone concerned.

With a meeting under way you’ll be able to take accurate notes of proceedings very quickly with a number of keyboard shortcuts available. The beauty of this is rather than waiting for the minutes to be typed up they can be circulated to all attendees the second the meeting closes.

All action points assigned to individuals can be tracked and automatic alerts are sent to remind them of their obligation. Another handy feature allows you to link follow up meetings or ones that regularly recur making it easy to start exactly where you left off.

As a monitoring tool there are reports available to give you an overview across all of your teams meetings. Not only will you be able to monitor performance and the effectiveness of their meetings you’ll be able to see what sort of meeting combination produces the best results.

When you think about it organizing a meeting shouldn’t be rocket science but it’s surprising how many do take place with little real thought going into them. This app should put paid to that.

Conclusion

With a clear and easy to read interface displaying the many features available this app will make meetings more productive and even more enjoyable for all concerned.