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Electronic Invoice & Purchase Order Matching

Developer description

SutiAIM is an invoice matching system enabling users to match and approve supplier invoices in a ... More

Editor's review Page 1 of 2

Published 5 Oct 2011

Anyone who’s worked in accounts payable will know the fun and games to be had when trying to match supplier invoices to the original purchase order and then checking if what is on it was actually delivered.

Well, for those of you where this is a way of life, SutiAIM might help you get your life back, or at least some of it.

The app uses a unique algorithm to automatically match invoices based on rules and criteria set out by you. This would usually include the purchase order and goods/services received data already in your ERP system. Once matched, notification is emailed to a pre-set list of appropriate recipients for final approval and payment. A nice touch here is that it also highlights any settlement discounts offered giving you the chance to pay within the time limit allowed for the discount and consequently make savings.

The procedure relating to unmatched invoices is completely automated too with email notification sent to suppliers informing them of the reason. This collaboration, along with a chat room function, can significantly improve the time it takes to resolve invoice issues. Once resolved the invoice goes back through the matching function and hopefully on to approval and payment.

Data can be imported and exported between SutiAIM and your ERM system in PDF, CSV and XML formats and a reports function lets you stay up to date with the status of accounts payable. The reports can also let you keep a track on your supplier’s...